College Administration

Administration of the College of Pharmacy at King Saud University      
Based on the importance of human resources and their effective role within the educational and working system, the college administration works towards fulfilling the administrative and financial needs of the college in the best possible way to serve the students, faculty members, employees, and researchers, while overseeing their employment affairs. This is accomplished through the use of advanced working mechanisms and simplified procedures that help optimize the human resources within the college.

Organizational Structure of the College Administration

Financial and Administrative Affairs - Male Department

Services Provided by the Administration

• Monitoring the progress of the administration's work and the safety of administrative procedures.
• Implementing quality procedures in the management and departments of the college and updating them as necessary.
• Identifying human resource needs in each department and distributing personnel accordingly.
• Issuing internal decisions and forming committees that contribute to facilitating workflow.
• Acting as a liaison to supervise the operations of auxiliary deanships within the college building (IT, security, safety, maintenance, cleanliness, landscaping).
• Determining training needs for employees and requesting courses to enhance performance and employee nominations for training programs.
• General supervision over the completion of all tasks assigned to the units affiliated with the administration (human resources, support services, administrative communications, financial affairs, and procurement).

Tasks of the College of Pharmacy Administration Departments

• Administrative Affairs Unit
• Human Resources

1. Recording, approving, and canceling leaves in the (Madār) system.
2. Exporting leave data in the (Diwan) system.
3. Preparing correspondence related to college personnel.
4. Recording and approving the work resumption of college personnel.
5. Registering personnel data in coordination with the Quality Unit.
6. Printing decisions such as (resignations, requests to attend conferences, requests for certificates for contractors, letters from the Safety and Security Department).

• Follow-Up:

1. Follow up on the attendance and departure of all college employees.
2. Executing procedures (actions, deductions, warnings, notes).
3. Entering permissions and leaves for employees (annual, compensatory, sick, etc.).
4. Responding to inquiries from university administrations.
5. Preparing separate monthly reports on absences and tardiness and submitting them to the relevant authority.

• Contracting:

1. Issuing renewal letters for researcher contracts.
2. Following up on contracting transactions with the Recruitment Unit.
3. Corresponding with the University Relations Unit to receive new contractors.

• Administrative Communications

1. Exporting all college transactions, receiving incoming documents, and directing transactions.

• Archiving

1. Storing and classifying the files of all college personnel and handling all related matters.
2. Providing information upon request.
3. Sorting all transactions related to the college and its external affairs and saving them according to the relevant entity.

• Supporting Faculty Members

1. Completing all procedures for faculty members (renewal of residency and exit and return, visit requests, final exits, and travel orders).
2. Reviewing transactions for faculty members and contract employees.
3. Completing transactions for all college employees.

• Financial Affairs
• Procurement and Warehousing

1. Organizing the college's financial affairs, monitoring advances for the college and its personnel, following up on their settlement, and receiving dues for college personnel from the financial administration and distributing them.
2. Organizing custody of the college and its personnel, receiving equipment and furniture, and distributing them to college units.
3. Organizing the registration and cancellation of custody for individuals and approving the clearance related to the college's warehouse, while coordinating with the university's central warehouses on all related matters.

For Contact

Male Students Department

Name	Position	Email	Phone Number
Abdulaziz Mohammad Al-Bahouth	Director of Administration		0114677453
Suliman Al-Rubaiyan	Financial Affairs Unit	-	0114677454
Ali Abu Saeed	Administrative Affairs Unit		0114677456

Female Students Department

Name	Position	Email	Phone Number
Raghda Abu Tarbosh	Director of Administration		0118051604
Bayan Al-Areifi	Secretary to the Director of Administration		0118050845
Hanan Bin Mohd	Secretary to the Director of Administration		0118050489
Luma Al-Muayli	Officer of Financial and Procurement Unit		0118052606
Sara Al-Sharif	Officer of Support Services Unit		0118058043
Reem Bin Majli	Officer of Female Employee Affairs Unit		0118052350
Asma Al-Muqil	Officer of Administrative Communications Unit		0118052305